The Parts & Function of Microsoft Word 2007

When you walk into a large department store that's new to you, it can take a lot of time, trial and error to find the items you need. The same is true of software with many parts and functions, such as Word 2007. Take the time to learn these elements so you can complete your word processing work faster.

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Home and Insert Tabs

Word 2007's "Home" tab displays the most common commands for formatting, navigating and adding content to your documents. For example, the "Find" navigation command is in this tab. The "Insert" tab also holds commands for creating content, such as the "Shapes" command, which lets you insert lines, rectangles and other shapes.

Page Layout and References Tabs

Word's "Page layout" tab holds commands letting you position your content wherever you want on the page. For example, with the "Margins" command you can specify the gap between your content and the page's top, left, right and bottom edges. The "References" tab has tools for inserting tables of contents and citations.

Mailing and Review Tabs

With the "Mailing" tab you can create direct mail campaigns, including writing a form letter, and turning it into many customized letters. Perform these tasks with the "Mailing" tab's "Start mail merge" button. The "Review" tab holds commands for error-checking your documents and inserting comments by editors or reviewers.

View and Developer Tabs

Under the "View" tab you'll find functions for changing the appearance of your document as you edit it. For example, the "Print layout" command lets you see how the printed version of the document will look. With the "Developer" tab, which is hidden by default, you can record and play back software programs called macros. These macros help you automate tasks in Word.

Content-creation Functions

Word's most used content creation function is nearly always available, and doesn't require you to execute any commands: typing text into your document. Another common text entry function is "Paste," whose clipboard-shaped icon you can find under the "Home" tab's "Clipboard" panel.

Editing Functions

One of Word's most common editing functions is the "Replace" command, which can replace all instances of a word with another word. Run this command by clicking the "Replace" button under the "Home" tab's "Editing" panel.

Navigation Functions

Besides the navigation keys like "PageUp" and the arrow keys, Word offers several other functions for moving around your document. One is the "Insert" tab's "Bookmark" tool, which allows you to place an invisible bookmark in your document so you can return to the marked place quickly. Another common navigation command is "Find," which you can use to move the current insertion point to the next instance of a word you specify.

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