Uses of Email in Business

By Tomiko Cary

The use of email is essential when communicating in today's business culture. Businesses of all sizes, locations and types can effectively use email for multiple purposes. It is the most efficient way to communicate with management, colleagues, clients and vendors.

Communicate Companywide

Email is used when management, human resources and other departments send memos and notifications to the company as a whole. For instance, certain software programs might be shut down for maintenance between specific hours of the evening or night. Emails will be sent notifying all employees to process data, fill out time sheets or log out of that system during the maintenance period.

Correspondence

Email is used when colleagues of the same or different departments need to send and receive information about projects, spreadsheets, reports and research. Emailing is an extremely useful tool because it only takes a few moments to receive the answers to an inquiry.

PDF

Scanned documentation, such as signed contracts and time sheets, can be sent in a PDF form. This enables recipients the ability to review information without making changes to the document. They can also print, save and forward the documentation to others.

Administrative Needs

Employees can use email to communicate needs to the administrative assistant. They can inform the administrative assistant about a lack of office supplies. Upon receipt she will make note to order more supplies.

Employee-Vendor Relations

Clients and vendors use email to order products and services. This is the best way to ensure the proper amount of products will be delivered. Senders and receivers should save emails, in case there is an issue with quantity and pricing.

Company Information

Businesses send out company newsletters through email. This gives employees the opportunity to quickly open and read information on company advancement, stocks, featured employees, charitable donations and food drives.

Scheduled Meetings

Employees can receive dates and times of meetings, conferences, and mandatory training sessions via email. Confirmations and reservations can be made the same way.