When you are using a lot of different email addresses, they can become a hassle to check. By making a small change to your email settings to create a no-reply email address, you can decrease that hassle. Your customers will automatically know which email addresses they can or cannot use to express their feedback and concerns.
Things You'll Need
- No-reply email address
Log into the control panel of your email hosting account to create a no-reply email address. By creating a no-reply email address, it will indicate to the email recipient that they are not to reply to the address. An example of a no-reply email address is firstname.lastname@example.org.
Set up the no-reply email address in your email program. You will need the incoming and outgoing mail server settings, username and password. This information will be provided by the company that's hosting your email account. You can also use a web-based email program if your email host provides this option.
Open your email program and click on the option to "Compose" a new message. Enter a subject for your message in the "Subject" field.
Type the wording you would like to include in the body of the message. Be sure to indicate to the reader that they should not reply to the email address. Provide them with contact information if applicable, for example an alternate email address such as email@example.com.
Send your message to its recipients.
Tips & Warnings
- Because some individuals may not understand the concept of no-reply emails, periodically check the inbox for the no-reply email address to ensure you are not missing important messages.
- Using a no-reply email may give your customers a negative impression of your company if you do not provide them with an alternative method to express their concerns.