How to Create a Signature on Your Computer

By Ian Moore

In contrast to a formal written signature, an email signature may contain your business/personal information and even a photo. Whether or not you have a personal business, using a signature is highly recommended. This is not only a sign of professionalism, but it also makes the email appear more personal. The benefit of creating a signature on your computer is that you can save it and use it over again in future emails.

Things You'll Need

  • Microsoft Outlook

Step 1

Go to the Microsoft Outlook website and download the free trial version if you do not have it. Install the program and enter the product key to activate the software.

Step 2

Create a new message. Click "New > New Message" on the top-right corner. Select "Signature > Signatures" from the email toolbar.

Step 3

Create a new signature. Click "New" under "Select signature to edit." Type a name for the signature and click "OK." Choose an email account if you have one set up. Add an email account by clicking "Tools > Account Settings."

Step 4

Customize the signature. Enter your information into the space provided and click "Save." Add a picture by clicking the mountain icon and link by clicking the chain icon. Click "OK" to close out of the window.

Step 5

Insert the signature. Create a new email message and select "Signature > Name of your signature." The signature will appear in the message window.

Tips & Warnings

  • Copy and paste the signature into your webmail service providers.
  • You can always edit the signature by clicking "Signature > Signatures."