How to Create Labels With Different Addresses in Word

By Techwalla Contributor

It is fairly straightforward to create labels in Microsoft Word if they contain all the same data. When you need to create a list with different addresses or other information, it's not so straightforward. It is possible, however, to create labels with different addresses using Microsoft Word.

Things You'll Need

  • Microsoft Office
  • Computer
  • Paper labels
  • Addresses or information

Step 1

Open a new document in Word.

Step 2

Click the "Mailings" tab and click "Labels" in the Create grouping on the Ribbon. A new window opens.

Step 3

Click the "Options" button without typing anything in the Address box. Make your choices for printer type, label vendors and product number. Click "OK."

Step 4

Click "Full page of the same label" under "Print." This is so Word will print the same format for each label, but this does not apply to the text.

Step 5

Click "New Document" and Word displays a document laid out like your sheet of labels.

Step 6

Type what you want on each label. Save or print the labels when you're done.

Step 7

Finish up by following the prompts and entering any last minute information as needed on the Mail Merge Wizard.

Tips & Warnings

  • Print a test page on blank paper before you try printing the actual labels.
  • If you don't see lines between your labels in Word, click the "Layout" tab under Table Tools and then click "View Gridlines" in the Table grouping.
  • Always save your original data file from Microsoft Excel.