How to Forward Outlook Mail to Gmail

By David Sarokin

Outlook and Gmail are two of the most widely used email clients. It would be convenient to be able to forward your Outlook email to Gmail so you could find all of your communications in one electronic inbox. Although Outlook's forwarding protocols are a bit hidden, it's actually a straightforward task to set up automatic forwarding of your mail from Outlook to Gmail, whether you use Outlook on a local system or as a Web-based platform.

Forward Outlook to Gmail From the Web

Step 1

Click the "Settings" icon, shaped like a small gear, to open a pull-down menu. You'll find this on Outlook's Web-based access at sites such as

Step 2

Click "Options," then click "Forward your email" from the list of "Shortcuts" that is displayed.

Step 3

Enter your Gmail address in the "Forward my email to" text box.

Step 4

Check "Keep a copy of forwarded messages in Outlook Web App" if you want duplicate messages in both your email accounts.

Step 5

Click "Save" to forward all future emails.

Forward Outlook to Gmail from a Local System

Step 1

Add your Gmail address to your Outlook "Contacts" (if it is not already included) by clicking "New Items" and selecting "Contact" from the pull-down menu.

Step 2

Click the "Rules" icon on the Outlook toolbar, then click "Create Rule" to open a dialog box.

Step 3

Click "Advanced Options" in the dialog box to open the "Rules Wizard."

Step 4

Check the box labeled "through the specified account" to indicate the rule applies to all emails in your account.

Step 5

Click the underlined word "specified" to open a box with your Outlook email address. Click "OK" to confirm this address, then click "Next."

Step 6

Check the box labeled "forward it to people or public group."

Step 7

Click the underlined phrase "people or public group" to open the "Rule Address" dialog box.

Step 8

Type your Gmail address in the "Search" box and click "Go" to locate your Gmail in the Outlook directory. Click on the Gmail address to insert it into the "To" field of the "Rule Address."

Step 9

Click "Finish" to store the rule and to begin forwarding all future Outlook email to your Gmail account.

Tips & Warnings

  • A forwarding rule you set up from a Web-based system also works for your local system, and vice-versa.
  • If Outlook's forwarding options to an external email address have been disabled, check with your system administrator to see if you can gain access.