How to Import Email Into Microsoft Outlook

If you are a Microsoft Outlook user you can import your e-mail messages from other e-mail accounts such as Yahoo!, Gmail or Hotmail into Outlook. Performing this task itself will take a short amount of time and there is not a charge for this service. You are, however, required to configure your e-mail accounts into Microsoft Outlook by adding the e-mail accounts to Outlook before you can import e-mail messages.

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Configuring and Adding E-mail Accounts

Step

Open Microsoft Outlook. Select "Email Accounts" found under the Outlook Tools Menu.

Step

Choose "Add a New Email Account" and select "Next." Choose "POP3" found in the "Server Type" dialog box, then select "Next."

Step

Type in the name you wish to display to other users when sending e-mail messages in the text box under "Name." Type in your complete e-mail address in the "E-mail Address" text box in the following format: yourname@domain.com (the domain is yahoo, gmail, hotmail, etc.).

Step

Complete the server information. For incoming mail type "pop.mail.domain.com" without quotation marks. Use the same domain name used in step 3. For outgoing mail type "smtp.mail.domain.com" (without quotation marks).

Step

Type in your user name, i.e., "yourname" (without quotation marks) in the User Name text box . Type in your current password for this account in the Password text box. Leave the "Remember Password" check box selected. Select "Next" then "Finish."

Step

Repeat Steps 1-5 for each Internet e-mail account you wish to add and import messages into Outlook from that account.

Importing E-mail Messages to Outlook

Step

Select "Import and Export" in the Outlook File Menu. Select "Import Internet Mail and Addresses" found in the Import and Export dialog box.

Step

Select the e-mail account in which to import e-mail messages into Outlook from the list of programs.

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Remove the check in the check box next to "Import Address Book." You are only importing e-mail messages. Select "Next" then select "Finish."

Step

Repeat Steps 1-3 for each account's e-mail messages you wish to import.