How to Put a Disclaimer on All of Your E-Mails on Microsoft Office Outlook

By Matthew Burley

Microsoft Outlook includes different options for customizing the appearance and performance of your email messages. These options can vary from the way in which incoming messages are separated into folders to any additional information that is attached to your outgoing email messages. Adding a default string of text to messages in Outlook is known as a signature, but the text can be modified to display a privacy disclaimer. You can configure this disclaimer for only certain outgoing messages and you can edit it if necessary.

Step 1

Launch Microsoft Outlook.

Step 2

Click the "Home" tab at the top of the window.

Step 3

Click "New E-mail" in the "New" section at the top of the window.

Step 4

Click "Signature" in the "Include" section at the top of the window, then click "Signatures."

Step 5

Click "New."

Step 6

Type a name for your disclaimer, then click "OK."

Step 7

Type the information to be included with your disclaimer into the text box at the bottom of the window.

Step 8

Click the drop-down menu next to "New messages" and click the disclaimer you just created.

Step 9

Click the drop-down menu next to "Replies/forwards" and click the disclaimer you just created.

Step 10

Click "OK" to close the window, then close the message window. Your disclaimer will be displayed the next time you click "New E-mail."

Tips & Warnings

  • If you need to make an adjustment to your disclaimer for one particular message, you can do so while typing that message. The disclaimer is included as editable text when you compose a new message.