How to Make a Newspaper in Microsoft Word

By Joe Murray

Newspapers are an efficient communication tool. You can create one to apprise your neighborhood, school, congregation or small business of news and upcoming events that may be of interest to your group. Microsoft Word 2013 is a handy tool for this; you can use a template or create your own layout. Choose to print your completed newspaper or share online or via email.

Use a Template to Create a Newspaper

Step 1

Type “Newsletters” or another search term in the Search Office Templates box.

Step 2

Click on a template to view a description of the template. Click “Download” to select.

Step 3

Click a section of the newspaper and begin typing.

Step 4

Press “Design” located on the Ribbon. Click the “Themes” pull-down arrow if you wish to change the color scheme of the entire document. Choose “Fonts” to change the font.

Step 5

Press “File” to access the Backstage view. Click “Save As.” Select the pull-down arrow on the “Save Document As” dialogue box. Select “Word Template” if you wish to reuse the newspaper template you created.

Step 6

Press “Share" in Backstage view to share your newspaper by email, with a sharing link, on a social network or with selected people.

Step 7

Press “Print” in Backstage view if you wish to print your newspaper.

Manually Create a Newspaper

Step 1

Open Microsoft Word 2013 to launch the Start screen. Click “Blank Document.”

Step 2

Click the “Design” tab and select “Title” from the Document Formatting group to lay out the title of your newspaper. Note the different choices depicted visually; choose the title with a line under if you wish to separate your title visually from the rest of the article.

Step 3

Press the “Home” tab on the Ribbon. Click the “Center Text” button in the Paragraph group to center your title. Format your title as you like; choose from many options in the Font group.

Step 4

Double-click just below your title to create an insertion point.

Step 5

Click the “Page Layout” tab on the Ribbon and then press “Columns” in the Page Setup group. Choose “More Columns” and select the number of columns you wish to use. Apply to “This Point Forward.” Note that you will not see columns since there is no text yet, but you will see breaks on the ruler. Word automatically wraps your text into columns.

Step 6

Click the “Insert” tab. Choose “Clip Art” to insert pictures in your newspaper. Click the picture and grab the ends of the art with your mouse and push in diagonally to reduce the size of the picture so it fits in the column.

Step 7

Select “File” on the Ribbon to access Backstage view. Click “Save As” and select where you want to save your file. Note that in Word 2013 you can save the file on your computer or on your SkyDrive account if you have one.

Step 8

Press “Share” to share your newspaper by email, with a sharing link, on a social network or with selected people.

Step 9

Press “Print” in Backstage if you wish to print your newspaper.

Tips & Warnings

  • If you don’t find a template in the Word document to meet your needs, choose from hundreds on the Office templates site. Hover over the Theme button to view how the new template style will look. You can create a column break in a spot other than the default in the "Page Layout" tab.
  • Be sure to select “Save as Word Template,” or you will have to begin again if you reuse the newspaper with the formatting changes you may have made.