Microsoft Word allows you to enter text into floating text boxes around which normal text wraps, making them perfect for bold quotes, tables or important information. Formatting these text boxes with Word's numerous options draws focus to the text box and sets it apart from normal text. Add shading to the text box to visually delineate the box from the document's white background.
Open Microsoft Word.
Click the "Insert" tab.
Click "Text Box" from the Text group and select the style you prefer from the drop-down menu. A new Format menu tab will appear.
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Click "Shape Fills" from the Shape Styles group of the Format tab and select a gray color from the left side of the color pallet. The text box will become shaded with that color.