How to Protect From Editing in Shared OneNote

By Leigh Thompson

OneNote is electronic notebook software distributed in the Microsoft Office suite. A major feature of Microsoft OneNote software is collaboration: OneNote allows sharing between multiple computers and users. OneNote 2010 does not have the ability to limit read and write permissions. However, OneNote tracks the changes that are made to the notebook and highlights all changes made. OneNote 2007 and 2003 users can limit the sharing permission to read only. This prohibits editing of the notebook.

Step 1

Open the "Start" menu. Type the words "Windows Explorer" in the "Search" box. Click the link to open "Windows Explorer."

Step 2

Click on your "Documents" folder in the left navigation pane. Double click your "OneNote Notebooks" folder.

Step 3

Right-click the shared notebook. Choose "Properties" from the list of options.

Step 4

Select the "Sharing" tab. Press the "Share" button.

Step 5

Click the user whose settings need changed. Change their "Permission Level" to "Read." Click the "Share" button to apply the settings.

Tips & Warnings

  • Click the "Add" button to add a new user to your share settings.