How to Repeat Text & Graphics in Microsoft Word

By Kevin Lee

Repeating unnecessary tasks can reduce productivity and turn simple tasks into dreaded chores. Computer software programs simplify many aspects of life by automating processes for their owners. For example, the Microsoft Word program allows users to create professional documents containing formatted text and high-quality graphics in a variety of styles. Microsoft Word can also save time and reduce keystrokes by allowing you to repeat text and graphics throughout a document.

Step 1

Open a new document in Word that contains text and graphics. Highlight a block of text that you want to repeat.

Step 2

Click "Insert" and locate the "Quick Parts" on the right of the window.

Step 3

Click "Quick Parts" and select "Save Selection to Quick Part Gallery" to open the "Create New Building Block" dialog.

Step 4

Enter a name for the text selection in the "Name" field. Make it a descriptive name because you will refer to it later. Click "OK" to close the menu.

Step 5

Click an image or graphic in the document and click "Insert" again. Click "Quick Parts" and select "Save Selection to Quick Part Gallery." Enter a name for the graphic in the name field and click "OK."

Step 6

Click anywhere in the document and then click "Quick Parts" to open the "Quick Parts" menu and display the two "Quick Part" entries that you added.

Step 7

Right-click one of the entries and select "Insert at Current Document Position."

Step 8

Repeat the previous two steps to repeat the text and images throughout the document.

Tips & Warnings

  • You can select other options when you right-click an entry in the "Quick Parts" window. For example, click "Page Header" to add the item to the page header or click "Insert at Beginning of Document" to insert it at the beginning of the document.