How to Set Up POP3 Mail

By Foye Robinson

POP3 (Post Office Protocol 3) is an Internet protocol that is used for receiving emails from a web server. You can set up POP3 in Outlook Express to download emails from your web hosting account or other email services, such as Yahoo onto your local computer. Once you set up POP3 in your email client, you will be able to download, read, send and manage emails from your hosting account. Here's how to set up POP3 mail on your computer.

Things You'll Need

  • Computer

Setting up POP3 in Outlook 2003

Step 1

Open Microsoft Outlook and select "Tools > Email Accounts" from the menu. In the "Email Accounts" dialog box, select the option: "Add a new e-mail account" and hit "Next."

Step 2

Select POP3 as the option to connect to a POP3 e-mail server and download your e-mail and hit "Next."

Step 3

Type in the name you would like to appear in the "From" field for your outgoing emails and enter the email address you're setting up in the "E-mail Address" field. Add the user name and password from your Internet server for your email account.

Step 4

Add your incoming mail server (POP3) and outgoing mail server (SMTP) information under "Server Information" and place a checkmark by "Remember password."

Step 5

Select the "More Settings" button. In the "Internet E-mail Settings" dialog box, select the "Outgoing Server" tab. Place a checkmark beside "My outgoing server (SMTP) requires authentication." Leave the "Use same settings as my incoming mail server" option selected and click OK.

Step 6

Hit the "Finish" button to complete the set up.

Setting up POP3 in Outlook Express

Step 1

Open Outlook Express and select "Tools > Accounts" from the menu. In the "Internet Accounts" dialog box, select the "Mail" tab.

Step 2

Click the "Add" button and then on "Mail". In the "Internet Connection Wizard" dialog box, type the name you want displayed in the display name field and hit "Next."

Step 3

Enter your email address you want others to use when they email you in the email address field and hit "Next."

Step 4

Select POP3 for the drop down incoming mail server. Type in the incoming mail server (POP3) and outgoing mail (SMTP server) names in the blank fields and hit "Next." Enter the username and password you have set up on the Internet server for your email account and place a check mark by "Remember password" and click "Finish."

Step 5

Click on the newly created email address and select the "Properties" button. Replace the mail server address in the first text field to a more recognizable name. Add in your name, organization, email and reply address and place a check mark beside "Include this account when receiving mail or synchronizing.

Step 6

Select the "Servers" tab and place a checkmark beside "My server requires authentication." Click the "Settings" button and choose the option: "Use same settings as my incoming mail server" and click OK. Click on "Apply", "OK" and then "Close." POP3 is now set up for your email account.