How to Share an Email Group List

By James Cooper

An email group or distribution list is useful for sending the same message to a group of people. Many people use them to deliver a message to a group of people with a common interest, such as committee members, team members, family members and homeowners associations. It can be time consuming to develop distribution lists because you need to enter each name and email address separately. But if you have already done this, there is a way that you can share a distribution list.

Things You'll Need

  • Computer
  • Email program
  • Internet connection
  • Email group

How to Send an Email Group

Step 1

Prepare a new message. Click the "new message" prompt in your email program.

Step 2

Open up your email contact list. Look for the email group you've created. You should have given it a specific name like "PTA members."

Step 3

Drag the name of the email group to your email message and drop it into the message body. Enter a message if you wish. You may need to move the email group so you can see the message.

Step 4

Address the email to whom you wish to send the list to. Enter their email address in the "To" prompt and enter a subject in the "Subject" prompt.

How to Retrieve an Email Group from an Email Message

Step 1

Open your email message. In the message you should see the email group that was emailed to you.

Step 2

Open your email Contacts.

Step 3

Drag the email group from the message into your Contacts. Right-click the email group and then click the "Save As." This will save the list to your computer desktop.

Step 4

Drag the email group from your desktop into your email Contacts.