How to Send Mass Email With Outlook

Microsoft Outlook lets you send emails to more than one recipient at once by selecting multiple addresses from your contact book. If you plan on frequently sending emails to the same mailing list, consider adding those contacts to a contact group to save time.

Send an Email to Multiple Recipients

Step

Click the New Email button and select To to open the Select Names window.

Alternatively, press Ctrl+N to create a new email.
Alternatively, press Ctrl+N to create a new email.
credit: Image courtesy of Microsoft

Step

Select the address book containing the intended recipients from the Address Book drop-down menu. Double-click each of the contacts you want to send your mailing to and select OK to close the window.

Enter a search term in the Search field to filter the results.
Enter a search term in the Search field to filter the results.
credit: Image courtesy of Microsoft

Step

Compose your email and click the Send button to send it to the selected contacts.

Use a Contact Group

Using Outlook's contact group feature lets you save time by adding a list of recipients to an email with a single click.

Create a Contact Group

Step

Select People from Outlook's Navigation bar.

Outlook 2013.
credit: Image courtesy of Microsoft

Step

Open the Home tab and click the New Contact Group button.

Outlook 2013.
credit: Image courtesy of Microsoft

Step

Enter a name for your new group in the Name field.

Outlook 2013.
credit: Image courtesy of Microsoft

Step

Click the Add Members button.

Outlook 2013.
credit: Image courtesy of Microsoft

Step

Select From Outlook Contacts or From Address Book to add, respectively, contacts from your default Outlook contacts list or from a secondary address book. Alternatively, add new contacts to the group by clicking New E-mail Contact.

Outlook 2013.
credit: Image courtesy of Microsoft

Step

Click Save & Close when you have finished adding contacts.

Outlook 2013.
credit: Image courtesy of Microsoft

Send an Email to a Contact Group

Send an email to a contact group by creating a new message, clicking To and selecting the contact group from the Select Names window.

The contact group icon contains two avatars instead of one for regular contacts.
The contact group icon contains two avatars instead of one for regular contacts.
credit: Image courtesy of Microsoft