How to Shrink a PDF File That Is Too Large

By Jeff Grundy

Adobe designed the Portable Document Format, or PDF, to be a document platform viewable on virtually any modern operating system. The PDF format allows you to create documents in countless applications and share them with others for viewing. You can transfer PDF files via email, on the Web and with other conventional file-copy methods. However, PDF documents containing many pages or images can take a while to transmit or download because of large file sizes. Therefore, to reduce the time needed to transfer a PDF, decrease the size of the file by compressing, or shrinking, it.

Use Bullzip PDF Printer

Step 1

Navigate to the Bullzip website. Download Bullzip PDF and save it to your computer. Double-click the downloaded file and follow the on-screen prompts to install Bullzip PDF on your PC. Restart the computer if prompted.

Step 2

Open the PDF file to shrink in Adobe Reader or another PDF-viewing application. Click "File," then "Print" on the menu bar.

Step 3

Click the drop-down box next to the "Name:" field in the "Print" window. Select "Bullzip PDF Printer" as the print device. Click the "Properties" button.

Step 4

Click the "Paper/Quality" tab in the "Bullzip PDF Printer Document Properties" window. Click the "Advanced" button.

Step 5

Click the drop-down box next to the "Print Quality" option under the "Graphic" header. Change the value in the drop-down list to "72dpi." Click the "OK" button. Click the "OK" button again to close the Properties window.

Step 6

Click the "OK" button in the "Print" window. Click the "Document" tab in the "Create File" window. Click the "Quality" drop-down box and then choose "Screen." Click the "Save" button. Bullzip PDF Printer will create a smaller, compressed version of the PDF file and will store it in the same folder as the original document.

Convert to a Compressed Zip File

Step 1

Click "Start" and then "Computer."

Step 2

Navigate to the folder containing the PDF file you want to shrink. Right-click the PDF file name.

Step 3

Click the "Send To" link on the pop-up menu and then choose "Compressed (Zipped) Folder." Windows will compress the PDF file into a smaller-sized zip file. Users with Windows XP or later can open the zipped file and view the PDF file.

Shrink PDF Files Online

Step 1

Navigate to the CVISION Automated Document Conversion, Compression, and OCR webpage (see Resources). Enable the "Compress" and "Web Optimize" options on the main application page.

Step 2

Click the "Select Documents" button. Browse to the PDF file to shrink and then click the "Open" button.

Step 3

Wait for the application to upload the PDF file from your computer and compress it. Click the PDF icon beneath the "Get Your File" label when prompted.

Step 4

Enter your email and contact information on the next page to register for a free CVISION account. Click the "Submit" button and wait for an email with a link to download the compressed PDF file.

Step 5

Open your email application or visit your webmail account. Click the link in the email from CVISION to download the compressed PDF file. Save the smaller PDF file to your computer.