How to Transfer Outlook Calendar Items to Another Computer

By Eric Brown

Outlook, the Personal Information Management program from Microsoft, stores, organizes and helps manage emails, contacts and calendar entries. These items are stored in PST files utilized by Outlook. You can transfer PST files from one computer to another, but if you just copy and paste the main PST file you will get everything including contacts and emails. You can export your calendar items in a separate PST file, to eliminate transferring unnecessary information or data.

Things You'll Need

  • Flash drive or other USB drive

Step 1

Open Outlook using either your desktop icon or your Start Menu.

Step 2

Click "File" in the top menu bar and select "Import and Export" from the drop-down. If you are using Outlook 2010 it will be "File" then "Open" and then "Import." This will open your Import and Export Wizard.

Step 3

Select "Export to a file" from the options in the Import and Export Wizard. Click "Next" at the bottom.

Step 4

Select "Outlook Data File (.pst)" from the next set of options. Click "Next" at the bottom.

Step 5

Locate and select "Calendar" in the list of folders. Make sure "Include subfolders" is checked. Click "Next" at the bottom.

Step 6

Plug your flash drive or other USB drive into a USB port if it is not already. Click "Browse" at the top of the Import and Export Wizard and select your USB drive to save your file.

Step 7

Select "Allow duplicate items to be created" and click "Finish" at the bottom. Enter and verify a password if you want when prompted, and click "OK." Wait for your file to be created.

Step 8

Remove your flash drive or other USB drive and plug it in to the other computer. Remember to use the "Safely Remove Hardware" icon in the task bar to safely remove the drive.

Step 9

Open Outlook on the second computer using either your desktop icon or your Start Menu. Open the Import and Export Wizard using the same method you just used.

Step 10

Select "Import from another program or file." Click "Next" at the bottom.

Step 11

Select "Outlook Data File (.pst)" from the next set of options. Click "Next" at the bottom.

Step 12

Click "Browse" at the top of the Import and Export Wizard and select your backup file on your external USB drive. Click "Open" at the bottom.

Step 13

Select "Do not allow duplicates" and click "Next" at the bottom. Select what folder to import the file into and click "Finish" at the bottom. Wait for the import to complete.

Tips & Warnings

  • You can also transfer these files using a CD or DVD if you choose, but it will use up a disc unless you use a rewriteable one.
  • You can also copy your entire .pst file but this will transfer all data for the user including emails and contacts.