Five Professional Uses for Microsoft Word

By Collier Jackson

If you've grown up in the Information Age, you may have first used Microsoft Word when you were in school to write a report. While Word allows you to excel at composing documents, you can continue to use it in your professional life. By learning about Word's various features, you can learn to create a variety of media that will enhance your career or home business.


Writing documents is usually considered a individual task, but there are times when you'll have to collaborate with a team of coworkers. If you want to share your ideas in one place, you can use a Word document with multiple editors to make sure everyone is on the same page. By sharing the document, anyone can edit it. You can even have multiple people in the same document at the same time. No more endless emailing back and forth with attachments, just open up the document and collect your ideas directly in the document. To take advantage of sharing, you will need to keep the document in a shared location on your business' computer network. Alternatively, if your business uses Office Live, you can sync your documents via the Web.

Produce Office Documents

Every office has a need for basic forms -- these can range from internal memos to disciplinary action forms. Word has a large inventory of templates that you can download and customize with additional fields, company logos and different styling to suit your needs. These templates allow you to quickly create professional-looking and functional documents that your office can use over and over again.

Marketing Materials

Every business relies on successful marketing and the difference a polished advertisement can make is significant. You can do more than just type text in Word. By combing shapes using the Draw tool, adding pictures or clip art and styling the overall look of the document, you can do things such as create a poster advertising your service or product, put together a brochure for potential clients or create a postcard for a direct mailing campaign.

Professional Presentations

When giving a presentation, it can be helpful to provide your audience with a handout to follow along with your key points. Instead of giving them a boring outline, you can construct a visually striking organizational chart directly in Word. These charts can make your points more memorable, because your audience will have a visual reference in addition to your presentation.

Integrate with Other Microsoft Office Products

Word can include information from other programs within the Microsoft Office suite. Suppose you want to send an invoice to a client that has your letterhead but includes a detailed cost summary that is in Excel. Simply open your letterhead, then copy the information from Excel into Word. You will notice that the spreadsheet gets inserted directly into the document. Using this method, you can insert a wide variety of information. ranging from data in an Access database to charts you created in Excel.