While saving a PowerPoint 2013 file to a PDF is a simple "Save As," bringing PDF content into PowerPoint requires more know-how, especially if you want the PowerPoint file to look the same as the original PDF. Although no easy Microsoft conversion tool exists, Adobe Acrobat XI and several third-party apps offer excellent conversion options. Additionally, PowerPoint 2013's quick-fix options like screen capture or inserting PDF files as objects will get the job done. A final option is saving PDFs to Microsoft Word, and then opening the edited Word files in PowerPoint.
Insert PDF Content From Within PowerPoint
An easy way to capture PDF content for your presentations is to copy it directly into PowerPoint 2013. Open both files and navigate to the slide where you want your PDF content. The PDF must be the most recent file opened. Click on the slide, choose "Images" from the Insert tab and then "Screenshot." From the "Available Windows" drop-down, choose "Screen Clipping." Several things happen at once: PowerPoint minimizes, the PDF file becomes active, the screen appears frosted and your mouse turns into a crosshair, ready to select PDF content. Draw a box around the desired area, and then press the "Esc" key to return to PowerPoint. Resize and move this object around like any other graphic.
If you have an earlier version of PowerPoint or are more comfortable using the Windows Clipping Tool or a screen capturing software like SnagIt or Skitch, save the captures as JPG files or paste them directly into PowerPoint with a regular Windows copy and paste.
Video of the Day
Some people prefer to embed PDFs as supporting documents by navigating to the "Insert" tab, choosing "Object" and then selecting "Create from File." Click "Browse" and navigate to the PDF file. Double-click on the file or choose "Open" before pressing "OK." The PDF file is now part of the presentation and can be opened and viewed from Normal view.
Use PDF To PowerPoint Conversion Tools
The latest versions of Adobe Acrobat Pro version can save a PDF file to PowerPoint. Acrobat XI Standard has Microsoft Office conversion tools for Word and Excel, but you need the Pro version for PowerPoint. Further, this feature isn't available in the older versions.
To save PowerPoint content from a PDF file in Acrobat XI Pro, press "Tools" on the right side of the toolbar and choose "Content Editing." Click "Export File To" and select "Microsoft PowerPoint Presentation" from the drop-down list. In the Save window, choose a name and location and press "Save." Open the presentation and start working in PowerPoint.
If you don't have this version of Acrobat, there are free third-party apps such as the PowerPoint Converter from Online-Convert or the free PDF Converter from Baltsoft Software. Although these free tools may be safe, this method isn't recommended for classified documents.
Open PDF Files In Word
Since PowerPoint opens Microsoft Word files, you can also use Word as an intermediary between your PDF and PowerPoint. This is easiest if you store the PDF in a cloud-based location like OneDrive. These PDF files automatically open in Word Online. Word Online offers an option to "Edit in Word." Click this and choose "Convert" to make a copy of the file. If the PDF contains many graphics and non-text objects, the conversion is quite slow. When the process is complete, choose "Edit" to work inside the Word document.
Microsoft Word serves well as a work area when you need to manipulate PDF data and you don't have access to more sophisticated conversion software. Clean up the file contents in Word, save and close the file and open the Word document from inside PowerPoint. You will probably need to edit the file contents, as this type of conversion rarely duplicates the pages.
Open Word Files In PowerPoint
Opening Word documents in PowerPoint 2013 is the same as opening any other file type. Press "Ctrl-O" or click the "File" tab and choose "Open." After navigating to the file location, ensure that "All Files" displays in the drop-down next to "Filename." Double-click on a Word file to open it, edit the content and save the presentation.