How Do I Request to View a Calendar in Outlook?

By Naomi Bolton

Microsoft Outlook 2013 streamlines the process of coordinating schedules by allowing you to share your calendar with your associates. If the person who you want to collaborate with has not yet shared her calendar with you, you can send a view request from within Outlook prompting her to do so. If she is not part of the same Exchange server as you are, you can still send a request, but you'll have to do so manually. Information in this article applies to Microsoft Outlook 2013. Procedures may vary slightly or significantly with other versions or products.

Step 1

Open Outlook 2013 and sign in to your email account if required. Select the "Calendar" option from the bottom of the page to display your Outlook calendar and related options.

Step 2

Select the "Home" tab if it is not already open and then select "Open Calendar" from the Manage Calendars group. Select the "Open Shared Calendar" option that is shown on the drop-down list that opens.

Step 3

Type the name of the person whose calendar you want to view in the input box and then click "OK." Alternatively, click the "Name" button and select the name of the person from the Global Address Book. Click "Go" to locate the person and then click "OK."

Step 4

Click "Yes" when prompted for permission to send a view request to the person whose calendar you want to view. Type any additional notes, such as the reason for wanting to view the calendar, in the body of the email and then click "Send." When the recipient accepts or denies your request, you'll automatically receive an email informing you.

Tips & Warnings

  • If the person whose calendar you want to view is not part of the Exchange server, you must manually send an email to her with your request. Include the reason why you want to view the calendar so that there are no misunderstandings. She can then click the "E-Mail Calendar" button in the Share group of the Calendar page to send you the requested calendar.