How to Access Clipboard

Clipboard is an application in both Windows and Mac systems that allows you to cut, paste and save multiple documents at once. All programs that are designed to work with Clipboard, such as Microsoft Office applications, contain commands to access the application. You can also access the Clipboard from the desktop, but in Windows 7, this is much easier if you create a shortcut for the application, which can be somewhat tricky.

Create a Shortcut in Windows

Step

Go to "My Computer" in your Windows XP system and select the "C:" drive. Enter the "Windows" folder, select "System32" and locate "Clipbrd."

Step

Open a second "My Computer" window. Drag the "Clipbrd" icon to an external drive's icon to copy it onto the drive.

Step

Disconnect the external drive from the XP computer and connect it to the Windows 7 computer. Open "Computer" on the new computer, select "Windows," locate the "System32" folder and drag "Clipbrd" from the drive to the folder.

Step

Right-click on the "Clipbrd" icon and select "Create Shortcut." Drag the shortcut to your desktop.

Access in Office Programs

Step

Open the Microsoft Word or Excel and open a new document or spreadsheet.

Step

Click on the Home tab -- which is located at the far left of the upper menu -- to access that part of the menu.

Step

Click on the small arrow at the bottom right corner of the "Clipboard" button at the bottom of the Home tab to open and access the Clipboard, which appears along the left edge.

Mac OS X

Step

Access the Finder menu by clicking on the desktop.

Step

Click "Edit" at the top of the screen.

Step

Select "Show Clipboard."