Most email clients, whether web-based, desktop or on mobile devices, include a contacts section. This is where you can store personal information for every person or business you've come into contact with. A good way to organize a large number of contacts is to create groups. You can separate contacts into categories, such as personal contacts, business contacts, family and friends. Each type of email account works slightly differently when it comes to creating contact groups. Follow these steps using some of the most commonly used email programs—Microsoft Outlook, Gmail and Windows Live Hotmail.
Open Microsoft Outlook.
Click the "Contacts" icon in the Navigation Pane to open Contacts.
Click the "File" menu. Select "New > Folder."
Type a name that you want to use as the label for a new contact group. Select "Contact Items" from the "Folder Contains" list. Select where you want to place the folder. Click "OK."
Select a contact you want move to the new folder. Click "Edit > Cut." Select the new folder in the Navigation Pane. Select "Edit > Paste." This will move the contact from its previous folder to the new folder. You also can choose to copy the contact by selecting "Edit > Copy" (instead of moving it from its previous folder).
Repeat to add multiple contacts to the folder.
Log in to your Gmail account.
Click the "New Group" button on the left side to create a new group of contacts. Type a name for the new group and click "OK."
Select check boxes next to all the contacts in the Contacts list that you want to add to the group.
Click the "Groups" button. Select the group to which you want to add the contacts.
Windows Live Hotmail
Log in to your Windows Live Hotmail account.
Click "Contacts" in the left pane. Click the arrow next to "New." Select "Group." Type a name for the new group. Press "Enter."
Select multiple contacts in the contact list that you want to add to the new group.
Click the "Add to Group" drop-down menu. Select the group you just made. The new contact group will show up under "All Contacts."
Contacts on a mobile device work similarly to email contacts. Consult your cell phone or PDA user guide to figure out how to add contacts to a group on your particular phone model.