How to Convert an Outlook Calendar to a PDF

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One of Microsoft Outlook's capabilities is to provide a changeable, reviewable and sharable electronic calendar. Other Outlook users can view your calendar with permission and even add items to it. But sharing an Outlook calendar is available only within the Outlook user community. To provide a copy of your calendar in a universally readable format, or to e-mail it, attach it to another document or upload it to a Web site, you can convert the calendar to PDF. The Adobe portable document format is readable by anyone with the free Reader software.


Step 1

Open Microsoft Outlook. Click the "Calendar" link at the bottom-left of the workspace.

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Step 2

Make any adjustments to the calendar, such as adding appointments.

Step 3

Click the "File" tab. Click "Save Calendar."


Step 4

Rename the calendar file as desired. Click the "More Options" button.


Step 5

Pull down the "Date Range" menu, and select how to display the calendar, such as the upcoming week or the upcoming month.

Step 6

Click the "OK" button. Pull down the "Save as type" menu. Select "PDF." Click the "Save" button.


You must have Adobe Acrobat installed to see PDF as one of the “Save as type” options for the calendar. It won’t be in the scroll list if it is not installed.