How to Copy & Paste Email

By Mike Andrew

Creating backup copies of email is a common method of preserving important records and communications. Although most email programs allow you to back up messages in an online database, it is often necessary to view important email communications while working offline. With just a few keystrokes or clicks of the mouse, you can copy and paste your email into any word processing program.

Step 1

Open the program that you use to access your email. Double-click the title of the email message you wish to copy.

Step 2

Use the mouse to move the cursor to the left of the first word or symbol that you wish to copy. Click and hold the left mouse button. Using the mouse, drag the cursor over the contents of the message to highlight all of the text to be copied. You may also hold the "Shift" key and use the arrow keys or "Page Down" key on your keyboard to highlight text for copying.

Step 3

Press and hold the "Ctrl" key and press the "C" key to copy the highlighted text. Release both keys. You may also use the mouse to select "Edit" and "Copy" from the menu at the top of your email program to copy the highlighted text.

Step 4

Open a word processing program and create a new blank document. Press and hold the "Ctrl" key and press the "V" key to paste the text into the document. Release both keys. You may also select "Edit" and "Paste" from the menu at the top of your word processing program.

Step 5

Save the document containing the copy of your email.

Tips & Warnings

  • You can also use these procedures to copy and paste text into a new email message. Create a new outgoing email and paste the text into the body of the email.

References & Resources