How to Insert a File into a Word Document

You can insert various file types -- including Excel spreadsheets and PDF documents -- into Microsoft Word 2013 documents. You can embed the file into the document so that others can open it on their computer. If you link to the file and then edit it, the changes are reflected in the Word document automatically. Unlike linked files, embedded objects are not updated in Word when you make changes to the source file.

Step

Open the document to edit in Microsoft Word or create a new document, switch to the Insert tab, and then click the Object button in the Text group to display the Object dialog.

Switching to the Insert tab and clicking the Object button.
credit: Image courtesy of Microsoft
Selecting an Excel document using the file browser.
credit: Image courtesy of Microsoft

Step

Switch to the Create From File tab, click the Browse button and then use the file browser to select the file to insert. Click Insert to insert the file.

Selecting to link to the file of display it as an icon.
credit: Image courtesy of Microsoft

Step

Check the Link To File box to link to the file instead of embedding it into the document. If you edit the linked file, the changes are reflected in the Word document.

Step

Note that linked files are not embedded into the document and are not transferred automatically if you send the document to others; in this case, the link will be broken.

Selecting an icon for the file in Word.
credit: Image courtesy of Microsoft

Step

Check the Display As Icon box to display the file as an icon. By default, Word displays a preview of some file types in the document; you can remove the preview by using an icon.

Step

Change the icon by clicking the Change Icon button and then selecting a different option from the Icon list. To change the text that displays below the icon in the document, type something else into the Caption field.

Step

Click OK to insert the file into the Word document. To save the changes, press Ctrl-S.