How to Send Recurring Email in Outlook

By Jim Campbell

Sending recurring Outlook emails requires you to create a short template and set up an Outlook task to trigger. This type of setup is beneficial if you want to send a simple email to several users each day or week, and you do not have the resources from a third-party software application. Recurring emails are messages sent to a list of users at a specific time each day such as a recurring daily sales report for the previous day. Recurring emails send the same report or message to a list of people you set up in the recurring email settings.

Step 1

Click the Windows "Start" button and type "outlook" in the search text box. Press "Enter" to open the Outlook software. Click the "Tasks" folder in the left panel.

Step 2

Click the "Actions" menu item. Click "New Task" in the list of options. Click "Tools" in main "New Tasks" window. Click "Forms," then click "Design This Form." Click the main "Form" menu button and select "View Code." This displays a code editor where you set up the form code.

Step 3

Type the following code in your editor:Sub Item_PropertyChange(ByVal Name) Select Case Name Case "Status" if Item.Status = 2 then Set email = Application.CreateItem(0) email.To = "" email.Recipients.ResolveAll email.Subject = "My Subject Text" email.Body = "Recurring email text" email.Display End IF End Select End SubReplace the recipient email address with your own recipient address. Change the subject and body text to your own. This code triggers when you set up the task, so it automates the process of sending the email.

Step 4

Click the "File" menu item and select "Close." Type a name for the new Outlook task form. Click the "Publish Form" option in the main "Tools" menu. Publishing the form allows you to use it as a trigger for your task setup.

Step 5

Click the "Actions" menu item at the top and select "New Reminder." This opens a wizard to create a task to send the email. Select a date in the "Due Date" section. This is the first time the email is sent. In the "Recurrence" section, select how often you want to send the email.

Step 6

Click the "Save and Close" button. The task is saved to your Outlook software. Click the minimize button to minimize Outlook to the task bar. Outlook must be running to send the recurring email.