How to Share iPhone Calendars

By Megan Maier

Beginner's guide to sharing calendars via iCloud on an iPhone or in the iCal application on a computer.

Organize group events with friends or show your work schedule to your spouse by sharing calendars right from your iPhone. Using iCloud to share your calendars makes planning outings with a large group of friends or your entire family simple and collaborative.

Share Calendar From Your iPhone

Share your iPhone calendar with one or more people directly from your iPhone using iCloud. Private calendars can be shared with other iCloud users, so friends with iPhones or other Apple devices will be able to view your shared calendar. If your friends do not use iCloud or Apple devices, they can view your shared calendar using Microsoft Outlook on a Windows computer.

Step 1

Open the Settings app, scroll down to iCloud and ensure that Calendars is turned on.

Step 2

Tap Calendars in Calendar app.

Open the Calendar app and tap Calendars.

Step 3

Tap the info icon for the calendar you want to share.

Tap the info icon for the iCloud calendar you want to share.

Tip

Although you can view other synced calendars, you can only share iCloud calendars from the Calendar app.

Step 4

Tap Add Person.

Tap Add Person.

Step 5

Enter a name or email address.

Enter the name or email address of the person with whom you want to share your calendar.

Tip

If the person is in your iPhone Contacts, you can also enter her phone number.

Step 6

Tap View & Edit.

Tap View & Edit to view or change sharing settings.

Step 7

Allow or prohibit editing.

Tap the Allow Editing toggle switch to the off position to prohibit the person from editing your calendar.

Tip

Allow editing to permit your friends to create upcoming events, change the details of an event or track the responses of invited guests.

Step 8

Tap Add Person to share your calendar with more people.

Tap Add Person to share your calendar with more friends or family members.

Step 9

Tap Done.

Tap Done to finish sharing your calendar.

Make Calendar Public From Your iPhone

Allow anyone to subscribe to a read-only version of your calendar by making it public. Visitors can view your calendar on an Apple computer, with Microsoft Outlook, or with any app that supports the iCalendar file format. This option may be helpful if you want to share a calendar, but don't want anyone to be able to make changes to it.

Step 1

Tap Calendars.

Tap Calendars in the Calendar App.

Step 2

Tap the info icon.

Tap the info icon for the calendar you want to share.

Step 3

Tap the Public Calendar toggle.

Toggle the Public Calendar switch to the on position.

Step 4

Tap Share Link.

Tap Share Link to send this link to whomever you want to subscribe to your calendar.

Step 5

Choose your sharing method.

Choose whether to share the calendar link via message, email, AirDrop or another method.

Tip

Share your calendar link on Facebook and then tag the friends you want to subscribe.

Share Calendar From Your Computer

If you prefer, you can also share your iCloud calendar from your computer. After you share the calendar via iCloud you will be able to view and edit the people with whom you share your calendar on your iPhone.

Step 1

Hover over calendar and click the Share button.

Hover over the calendar you want to share and click the Share button — the icon looks like a sideways Wi-Fi signal.

Step 2

Enter a name or email address.

Enter the name or email address of the person with whom you want to share the calendar.

Step 3

Allow either viewing and editing or viewing only.

Click the down-facing arrow and select either View & Edit or View Only.

Tip

Repeat steps 1-3 for each person with whom you want to share your calendar.

Step 4

Click Done.

Click Done.