How to Use Microsoft Outlook Email

By Amanda Kondolojy

Although Microsoft Outlook comes standard with all Microsoft suite products, it is easy to get confused as to what the program actually does. Is it another e-mail address? Can it send and receive messages from different e-mail accounts? Is it safe from spyware? These are all very important questions, and knowing the basics of how to use Microsoft Outlook will help answer them.

Step 1

Import e-mail addreses. Outlook is not an e-mail address, but is an e-mail management service that can gather messages from multiple e-mail addresses. When you start up the program, you will be able to go through a tutorial that will allow you to import all your e-mail addresses across both corporate and Web-based networks. For more on setting up e-mail accounts, see the Resources section for Microsoft's official guide.

Step 2

Set send/recieve times. You can set Microsoft Outlook to automatically send and recieve e-mails from your various accounts. This will help streamline your e-mail process, and will prevent you from jumping from address to address in an effort to streamline the e-mail experience for users with multiple accounts.

Step 3

Send e-mails. Using the e-mail addresses you imported in Step 1, you can send messages using Outlook. You simply pick which address you want to send mail from using the drop-down box and then write your message. The person who receives your message will see that it was sent from the e-mail you specified.

Step 4

Create contact lists. One of the best features of outlook is the ability to create detailed contact lists which you can sort and categorize. For example, you can create lists with contacts that will allow you to mass e-mail certain groups at a time. For example, if you want to send a message to all of your family, you can add e-mail addresses to a "family" contact list so you can e-mail them all at once without entering all thier e-mail addresses specifically.