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  1. Home
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  4. How Do I Export My Outlook Calendar?

How Do I Export My Outlook Calendar?

By: Jenny Hansen
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Backing up your Outlook 2013 calendar is as simple as exporting the data to a file. Choose between two types of export files: PST (Personal Folders) or Comma Separated Values, or CSV for short. PST files are specific to Outlook, whereas CSV files can be imported into Outlook as well as other programs, like Excel. If your calendar contains recurring entries, you must export as a PST file.

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Use Outlook's Import/Export function to export data.
credit: Image courtesy of Microsoft

During the export process, you can choose to filter the exported data.

Back Up Your Outlook Calendar

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File open and export.
credit: Image courtesy of Microsoft

Click the "File" tab, choose "Open & Export" and select "Import/Export."

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Export Outlook data.
credit: Photo courtesy of Microsoft

Pick the second option, "Export to a file" and then click "Next."

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Select file type.
credit: Image courtesy of Microsoft

Select "Outlook Data File" (PST), and click "Next." Remember, if you have recurring meetings or appointments on your calendar, you must choose this option.

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Choose what to export.
credit: Photo courtesy of Microsoft

Pick "Calendar" to export only the calendar, and then "Next." For IMAP setup, such as for Gmail, "Calendar" will display as "Calendar (This computer only)." Click on your name at the top of the hierarchy list to choose the entire mail file.

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Browse for backup location.
credit: Photo courtesy of Microsoft

Click "Browse" to navigate to your preferred backup location. Choose one of the three options available to manage the export of duplicate items. Press "Finish."

Export Filtered Data

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Filter export data.
credit: Photo courtesy of Microsoft

Filter your exported data by clicking the "Filter" button, after selecting "Calendar."

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Filter by Appointment or Meeting choices.
credit: Photo courtesy of Microsoft

Filter data by keyword, date or meeting attendee. Click "OK" after setting the filters you want.

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Filter by Categories or other choices.
credit: Photo courtesy of Microsoft

Click the "More Choices" tab in the dialog box to filter by Category, item size or whether a calendar item contains attachments. Press "OK" when filter choices are complete.

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