How Do I Import a VCard Into Excel?

By Lynne Pettus

Import VCards into Excel by exporting them from your email program into a CSV format that Excel can open.

To import a VCard, or email contact, into Excel, export it from your email or contacts program in a Comma Separated Value format, which Excel 2013 can open directly. All major email programs support exporting a single contact or multiple contacts as a CSV file. If someone emailed or messaged you a VCard directly, save it to your Windows Contacts folder and use the Contacts' Export feature to convert it to CSV format.

Export your Email Contacts to a CSV File

Gmail

Navigate to your Contacts in Gmail, click the More drop-down menu and choose Export. In the Export dialog, select the contacts to export, and check the box Outlook CSV format.

Gmail's Export contacts dialog

Tip

As of May 2015, you need to use the "old contacts" interface in order to export contacts. Gmail displays a warning if you are using its new interface and provides a link to revert to the previous one.

Yahoo

In Yahoo Mail, select the Contacts icon from the menu, choose the Actions menu and select Export.

Yahoo Export dialog

From the Export Contacts dialog, choose Yahoo CSV. In spite of its name, the generated file is just a regular CSV file, and is not specific to Yahoo. Yahoo generates the file and then downloads it to your default Downloads folder.

Outlook

If you have contacts in Outlook to import into Excel, it's a two-step process:

  • Save them as VCards as an attachment to an email.
  • Use the Windows Contactstool to export the VCards to CSV.

Open your Outlook Contacts page, select the contact or contacts to import to Excel, choose Forward Contact and then As a Business Card. This saves your Outlook contacts as VCard attachments to an email. Select all the contacts in the email, right-click and choose Copy.

Forward VCards and copy them from the email.

Paste the VCards into your Windows Contacts folder following the instructions below.

The procedure to export contacts from an email program varies depending on the program.

Export VCards to CSV Using Windows Contacts

If you have exported email contacts as VCards or received a VCard in an email, use the Export feature in Windows Contacts to export the VCards as a CSV file. Copy your VCards to the Windows Contacts folder at C:\Users\your-username\Contacts, where "your-username" is your Windows user account. Once in this folder, you have access to the Contacts Import and Export features.

Select your VCards, click Export from the menu and choose CSV (Comma Separated Values) from the Export Windows Contacts dialog. Click Export.

Choose a location to save your file, click Next and then select the fields from your VCard that you want included in your CSV file.

Export Windows Contacts dialog

Each field you include becomes a column header in your Excel document. For example, if you choose "First," "Last," and "email" fields, your Excel document will have three columns: First, Last and Email. Click Finish. Windows exports your VCards to a CSV file, which you can then open directly in Excel by double-clicking on the file.

Tip

If you are not on Windows or prefer to use another tool than Windows Contacts, various VCard to CSV converters are available on the Internet. Some are browser-based, on which you upload a VCard and the site converts it to CSV; others are software that you download and use from your computer. The University of North Carolina provides an online converter, though it handles only one VCard at a time. Opal-Convert VCF to CSV to VCF offers a free trial of its program but costs $39 to purchase, as of May 2015.