How Do I Print Labels in Word?

Microsoft Word 2013 includes layouts for hundreds of templates for printable label sheets from a range of vendors. With these layouts, Word can print a single entry onto a particular label or produce an entire sheet of labels at once. If you have a list of contacts in your Outlook address book or an Excel or Access file, Mail Merge can import the data to create a series of labels automatically. Before starting in Word, load a blank label sheet into your printer.

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Mail Merge can help print a couple labels or an entire address book of labels.
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Manually Entered Labels

Step

Press "Labels" on the Mailings tab in Word and click "Options" to set up the label layout.

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Start a new label sheet.
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Choose a label model.
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Step

Pick your type of printer, the manufacturer of your labels and the product number for the label sheet. If Word doesn't include your label sheet, press "New Label" to enter the margins by hand. Click "OK."

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Fill in the label.
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Step

Enter the data for the label or click the address book icon to choose a contact from Outlook. Pick "Full Page of the Same Label" to create duplicates of the label or pick "Single Label" and choose a location on the label sheet to print. Press "New Document" to create the label sheet.

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Print the labels.
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Step

Make any desired tweaks in the new document, press "Ctrl-P" and click "Print" to print the labels.

Labels From Mail Merge

Step

Press "Start Mail Merge" on the Mailings tab and pick "Labels."

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Start a label Mail Merge.
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Choose your labels.
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Step

Choose your printer type, label vendor and label product number. To enter a sheet layout manually, click "New Label." Press "OK" to create the blank label sheet.

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Import your contacts.
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Step

Click "Select Recipients" and pick "Choose from Outlook Contacts." Pick your Outlook profile and a contact folder. Alternatively, choose "Use an Existing List" to import an Excel or Access file containing contacts.

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Choose the contacts to use.
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Step

Check the box by each contact for whom you want to create a label.

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Set up the address block.
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Step

Press "Address Block" to choose the format for your labels and to pick which parts of your contacts' addresses to include. After setting up the format, click "OK."

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Update and preview the labels.
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Step

Click "Update Labels" to apply the address block to every label. If your Word window is small, "Update Labels" might appear only as a small icon of cycling green arrows. Afterwards, press "Preview Results" to see the labels in their final form.

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Print the label sheet.
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Step

Press "Finish & Merge" and choose "Print Documents." Pick whether to print "All" labels in the document, a specific range of labels or the "Current Record" and press "OK" to print the label sheet.