How to Copy an Email to a Flash Drive

By Traci Joy

Email enables you to keep in touch with friends and family, whether you are around the world or right next door. There are times when you receive email, whether personal or business, that you want to keep somewhere besides on your computer. Printing the email can be risky if you want to keep it private. The safest way to store a private email message is to transfer it to a flash drive, which can be stored in small places and read on any computer.

Things You'll Need

  • USB flash drive
  • PC with a Word program installed

Step 1

Insert your USB flash drive into a USB port, then go to your email inbox and open the email that you want to save.

Step 2

Click on and copy the part you want to save, or if you want to save the entire email, addresses and all, highlight the email from top to bottom.

Step 3

Right-click on the highlighted email and select "Copy."

Step 4

Open your Word program, and select "New Document."

Step 5

Paste the email into the new document, and click "Save As" and title your email document. Save the email in "My Documents."

Step 6

Close out your Word program.

Step 7

Click on the Start menu, and select "My Documents."

Step 8

Look for your recently saved email in your document folder. When you find it listed, right-click on your email document.

Step 9

Select "Send To" from the options list, and then select your USB device from the list. It may be listed as "Removable Disk Drive" or "Drive F," depending on how many drives your computer has.

Step 10

Click on the "Safely Remove Hardware" tab in your icon pane. Select the USB drive, and when the pop-up appears telling you it is safe to remove hardware, remove your flash drive from the computer and put it in a safe place.

Tips & Warnings

  • Check your USB flash drive before removing it from the computer to make sure your email has been transferred.
  • Do not remove the USB device without selecting the "Safely Remove Hardware" tab first, since it can damage the data on the USB drive if you do.