How to Do a Print Screen in Outlook

By Craig Witt

Widely used in business and educational environments, Outlook is a personal information management application developed by Microsoft. Included in its Office suite of productivity software, Outlook lets you manage calendars, contacts and tasks. It also facilitates the sending, receiving, sorting and searching of email messages. If you want to show the contents of your Outlook screen to another person, creating a screen print is a quick way to perform the task. Create Outlook screen prints in just a few steps.

Copy Everything on Your Screen

Step 1

Open Microsoft Outlook.

Step 2

Navigate to the section of Outlook containing the content you want displayed in your screen print.

Step 3

Press the "Prnt Scrn" key one time. This captures an image of everything on your screen and copies it to the Windows clipboard.

Copy Only the Content in the Outlook Window

Step 1

Open Microsoft Outlook.

Step 2

Navigate to the section of Outlook containing the content you want displayed in your screen print.

Step 3

Press the "Alt" and "Prnt Scrn" keys simultaneously. This captures an image of the contents presented in the Outlook program window---excluding elements such as the taskbar and your desktop---and copies it to the Windows clipboard.

Tips & Warnings

  • Add your print screen contents to an existing document or email message by right-clicking within the document or message and selecting "Paste."