How Do I Import a VCard Into Excel?

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To import a VCard, or email contact, into Excel, export it from your email or contacts program in a Comma Separated Value format, which Excel 2013 can open directly. All major email programs support exporting a single contact or multiple contacts as a CSV file. If someone emailed or messaged you a VCard directly, save it to your Windows Contacts folder and use the Contacts' Export feature to convert it to CSV format.

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Export your Email Contacts to a CSV File

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The procedure to export contacts from an email program varies depending on the program.

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Gmail

Navigate to your Contacts in Gmail, click the More drop-down menu and choose Export. In the Export dialog, select the contacts to export, and check the box Outlook CSV format.

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Image Credit: Image courtesy of Google

Yahoo

In Yahoo Mail, select the Contacts icon from the menu, choose the Actions menu and select Export.

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Image Credit: Image courtesy of Yahoo

From the Export Contacts dialog, choose Yahoo CSV. In spite of its name, the generated file is just a regular CSV file, and is not specific to Yahoo. Yahoo generates the file and then downloads it to your default Downloads folder.

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Outlook

If you have contacts in Outlook to import into Excel, it's a two-step process:

  • Save them as VCards as an attachment to an email.
  • Use the Windows Contacts tool to export the VCards to CSV.

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Open your Outlook Contacts page, select the contact or contacts to import to Excel, choose Forward Contact and then As a Business Card. This saves your Outlook contacts as VCard attachments to an email. Select all the contacts in the email, right-click and choose Copy.

Forward VCards and copy them from the email.
Image Credit: Image courtesy of Microsoft

Paste the VCards into your Windows Contacts folder following the instructions below.

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Export VCards to CSV Using Windows Contacts

If you have exported email contacts as VCards or received a VCard in an email, use the Export feature in Windows Contacts to export the VCards as a CSV file. Copy your VCards to the Windows Contacts folder at C:\Users\your-username\Contacts, where "your-username" is your Windows user account. Once in this folder, you have access to the Contacts Import and Export features.

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Select your VCards, click Export from the menu and choose CSV (Comma Separated Values) from the Export Windows Contacts dialog. Click Export.

Image Credit: Image courtesy of Microsoft

Choose a location to save your file, click Next and then select the fields from your VCard that you want included in your CSV file.

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Image Credit: Image courtesy of Microsoft

Each field you include becomes a column header in your Excel document. For example, if you choose "First," "Last," and "email" fields, your Excel document will have three columns: First, Last and Email. Click Finish. Windows exports your VCards to a CSV file, which you can then open directly in Excel by double-clicking on the file.

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