ADP Payroll Tutorial
ADP offers various payroll software packages geared toward small, medium and large business owners who process payrolls. They offer EasyPayNet for small business owners with one to 49 employees, PC Payroll and Pay eXpert for mid-sized business owners with 50 to 999 employees and ADP Pro Business for business owners who have 1,000 or more employees. One good thing about ADP is that even though they offer a range of different payroll processing software packages for different sized companies, ADP has made it easy to switch from one ADP product to another because all of their interfaces are similar in functions.
Things You'll Need
- ADP payroll software
Log in to your ADP payroll and start a new cycle. Before you can begin entering any payroll information, you will need to start a new payroll cycle and verify that the payroll dates are accurate. Make sure that the payroll processing end date and the pay date are the correct dates for the payroll that you are processing, and that you are processing payroll for the correct company code. Generally companies will have more than one company code. For instance, a company will use one code for salaried employees and another company code for hourly employees. When you log in to ADP, it will start on the default company code, which should be the first company code for your company. Company codes are normally listed in ascending order.
Click on the Employee tab and select "New" to input any new hire information for employees that were newly hired during the current payroll cycle. ADP will assign them the next employee number that is available. Make sure you enter direct deposit information as well as tax information for the employees. If you do not enter their tax information from their W4, ADP will default to "Single 0" for the Federal tax exemption.
Enter any changes for a current employee by selecting the employee number, the employee name or the Social Security number. This function can be found under the employee tab by clicking on "Open." You can make changes to employees' addresses, rate information, and direct deposit information, deduction information such as uniform deductions, dues, insurance, 401K and categories. You can also change an employee's tax information as well. This payroll function is called employee maintenance.
Input your employees payroll information either by importing an Excel spreadsheet that has been saved as a CSV file with all the pertinent information such as employee number, employee rate and amount of hours worked, or select Paydata from the ADP menu and choose the ADP grid, select the employees you want to pay and manually enter the payroll information. Make sure to save anything that you input.
Create your payroll files after you have verified that the hours entered are correct, and you've made any necessary edits.
Send your payroll files to ADP for processing. This is the final step in the payroll processing procedure. Once you have sent your payroll files they will process your payroll and overnight the payroll to you. Your payroll package will include the paychecks and a CD that contains your payroll reports.
Tips & Warnings
- Always make sure you are in the correct company code prior to entering any payroll information.
- Make sure you verify that the payroll dates are correct before sending your payroll to ADP for processing. If you accidentally choose the wrong payroll date and process payroll under that date, when the checks arrive they will have the wrong payroll date, the direct deposit will not go through and employees will not be able to cash the live paychecks.
- Prior to processing payroll, you will need to have a thorough knowledge of payroll and the various payroll laws for different states.