How to Create a Schedule in Outlook

By Tricia Goss

One of the benefits of using Microsoft Outlook is that you can create multiple calendars. You can make a calendar that displays scheduled appointments for work, another for personal reminders or perhaps one to keep track of classes. If your business uses Microsoft Exchange Server, you can even create a group schedule that allows you to view the schedules of a selected group of people. Creating a schedule can make it easier to plan meetings and appointments or even know whether a conference room is in use.

Step 1

Open Outlook and go to the "Calendar" page.

Step 2

Go to the "Actions" menu and select "View Group Schedules." This option will not be available if your Outlook account is not on Microsoft Exchange Server.

Step 3

Click the "New" button on the toolbar. The "New Group Schedule" window will open. Type in a name for the schedule. Click "OK."

Step 4

Click the "Add Others" button. Select "Add from Address Book" to add users listed in your personal contacts or click "Add Public Folder" to select all of the contacts in a public folder.

Step 5

Click on the contact names or the folder name you want to add to the schedule. Click "OK" and then click "Save and Close."

Tips & Warnings

  • To view a schedule after you create it, go to the "Actions" menu and click "View Group Schedules." Click on the name of the schedule you want to view and then click "Open."