One of the benefits of using Microsoft Outlook is that you can create multiple calendars. You can make a calendar that displays scheduled appointments for work, another for personal reminders or perhaps one to keep track of classes. If your business uses Microsoft Exchange Server, you can even create a group schedule that allows you to view the schedules of a selected group of people. Creating a schedule can make it easier to plan meetings and appointments or even know whether a conference room is in use.
Open Outlook and go to the "Calendar" page.
Go to the "Actions" menu and select "View Group Schedules." This option will not be available if your Outlook account is not on Microsoft Exchange Server.
Click the "New" button on the toolbar. The "New Group Schedule" window will open. Type in a name for the schedule. Click "OK."
Click the "Add Others" button. Select "Add from Address Book" to add users listed in your personal contacts or click "Add Public Folder" to select all of the contacts in a public folder.
Click on the contact names or the folder name you want to add to the schedule. Click "OK" and then click "Save and Close."
To view a schedule after you create it, go to the "Actions" menu and click "View Group Schedules." Click on the name of the schedule you want to view and then click "Open."