How to Include a Video in a PowerPoint Presentation

There are three ways to include a video in a PowerPoint presentation:

  • Insert a video. PowerPoint copies the video into the presentation and saves it as part of the PowerPoint document. You can run the presentation from any computer, and you do not need network or Internet access to play the video when you run your presentation.
  • Insert a video link. PowerPoint plays the video file from the linked location on your computer. You must run the presentation from the same computer and you cannot move the video file to a different location, but you do not need network or Internet access to play the video.
  • Embed a YouTube video. PowerPoint plays the video file from YouTube. You must have Internet access when you run your presentation. PowerPoint 2013 only supports embedding videos from YouTube. It does not support embedding videos from other websites.

Insert a Video or a Video Link

Step

Add a blank slide to the presentation.

Add a slide.
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Insert a video.
credit: Steve McDonnell/Demand Media

Step

Choose Insert from the menu. Select Video from the ribbon bar and choose Video on my PC... Then, navigate to the location where the file is stored and click the video to highlight and select it.

Insert or Link to File.
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Step

Select Insert and then choose one of the following two options to include the video:

Step

Insert: PowerPoint inserts the video file into the PowerPoint presentation and it becomes part of the PowerPoint document. You can copy the PowerPoint presentation to a different computer and the video will still play. However, if you modify the video, you must reinsert it into your presentation to update it with any changes.

Step

Link to File: PowerPoint plays the video file on your computer from the location where it resides when you add the link. If you move the video file to a different location on your computer or if you copy the PowerPoint presentation to a different computer, the video won't play. However, if you modify the video and don't change the location, your presentation will always play the most recent version.

Resize the video.
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Step

Use the bounding boxes to resize the video to fit on your slide within your presentation theme.

Save the presentation.
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Step

Click or tap the Save icon to save your presentation.

Compress the video.
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Embed a YouTube Video

Step

Navigate to YouTube and locate the video you want to embed in your presentation. Choose Share, and then Embed to display the embed code. Highlight the embed code and press Ctrl-C to copy it to the clipboard.

Copy the YouTube embed code.
credit: Steve McDonnell/Demand Media
Insert a blank slide.
credit: Steve McDonnell/Demand Media

Step

Select New Slide and choose a layout, such as Blank, for the slide that will display the YouTube video.

Paste  embed code.
credit: Steve McDonnell/Demand Media

Step

Choose Insert from the menu. Select Video and then Choose Online Video... from the ribbon bar. Tap or click in the box to the right of From a Video Embed Code and press Ctrl-V to paste the embed code you copied from YouTube. Tap or click the arrow next to the embed code you pasted to continue.