How to Include a Video in a PowerPoint Presentation

There are three ways to include a video in a PowerPoint presentation:

  • Insert a video. PowerPoint copies the video into the presentation and saves it as part of the PowerPoint document. You can run the presentation from any computer, and you do not need network or Internet access to play the video when you run your presentation.
  • Insert a video link. PowerPoint plays the video file from the linked location on your computer. You must run the presentation from the same computer and you cannot move the video file to a different location, but you do not need network or Internet access to play the video.
  • Embed a YouTube video. PowerPoint plays the video file from YouTube. You must have Internet access when you run your presentation. PowerPoint 2013 only supports embedding videos from YouTube. It does not support embedding videos from other websites.

Insert a Video or a Video Link

Step 1

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Add a blank slide to the presentation.

Step 2

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Choose Insert from the menu. Select Video from the ribbon bar and choose Video on my PC... Then, navigate to the location where the file is stored and click the video to highlight and select it.

Step 3

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Select Insert and then choose one of the following two options to include the video:

Insert: PowerPoint inserts the video file into the PowerPoint presentation and it becomes part of the PowerPoint document. You can copy the PowerPoint presentation to a different computer and the video will still play. However, if you modify the video, you must reinsert it into your presentation to update it with any changes.

Warning

Inserting the video results in a much larger PowerPoint presentation file than linking.

Link to File: PowerPoint plays the video file on your computer from the location where it resides when you add the link. If you move the video file to a different location on your computer or if you copy the PowerPoint presentation to a different computer, the video won't play. However, if you modify the video and don't change the location, your presentation will always play the most recent version.

Tip

Linking to the video results in a smaller PowerPoint presentation file than inserting.

Step 4

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Use the bounding boxes to resize the video to fit on your slide within your presentation theme.

Step 5

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Click or tap the Save icon to save your presentation.

Tip

If you inserted a video into your presentation, choose File from the menu to view the Info screen with information about your presentation. Consider selecting the Compress Media option to reduce the size of the video files you inserted into the PowerPoint presentation and improve playback performance. Choose Presentation Quality to shrink the size of the file without sacrificing video quality; select Internet Quality to create video files with comparable quality to streaming video; or choose Low Quality to significantly reduce the size of the video files so you can share the PowerPoint presentation file with other people through email or by sending a link to cloud storage.

Image Credit: Steve McDonnell/Demand Media

Embed a YouTube Video

Step 1

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Navigate to YouTube and locate the video you want to embed in your presentation. Choose Share, and then Embed to display the embed code. Highlight the embed code and press Ctrl-C to copy it to the clipboard.

Tip

If you're comfortable changing the HTML embed code, you can add options such as making an embedded video play automatically.

Step 2

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Select New Slide and choose a layout, such as Blank, for the slide that will display the YouTube video.

Step 3

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Choose Insert from the menu. Select Video and then Choose Online Video... from the ribbon bar. Tap or click in the box to the right of From a Video Embed Code and press Ctrl-V to paste the embed code you copied from YouTube. Tap or click the arrow next to the embed code you pasted to continue.

Tip

To embed a YouTube video, you must install update KB2837627 and KB2817636, you must use Internet Explorer 9 or later and you might need to install the Adobe Shockwave Player add-in.

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