How to Backup the Mail in Microsoft Outlook to a Thumb Drive

By Sharyl Stockstill

If you use Outlook for your email, you may need to make copies of your emails for use at home or on the road. Copying the emails from one computer to a thumb drive keeps your emails handy, even if you need to use a public computer to respond to something while traveling.

Step 1

Insert the thumb drive into a USB port on your computer. Most computers will recognize the new drive once it is inserted. If the computer does not automatically start the thumb drive, you can access it through the "My Computer" program. Note the drive letter the computer assigns to the thumb drive.

Step 2

Open Microsoft Outlook. Select "File > Import and Export" to start the Wizard program. Select "Export to a File" then select "Next."

Step 3

The computer will ask what type of file you wish to create. Select "Personal Folder File (.pst)" then select "Next." The wizard will ask which folder you want to export from. Select "Inbox" then "Next."

Step 4

The wizard will then ask how you want to save your exported file. Select "Browse" and navigate to your thumb drive. Select the location where you want the information stored, then select "Finish." The Wizard will ask if you want to password protect the file. This is optional. You can leave it blank or select a password. Select "OK." The computer will create the file.

Step 5

Open the email file by using Outlook's restore option. You will be given the option of changing the file so your work emails are not mixed with your personal emails. Follow the on-screen prompts to complete the transfer of emails from one computer to another.

Tips & Warnings

  • Always eject the thumb drive from the computer's software before removing it from the computer.