How to Change the Attachment Size in Outlook 2007

Emails with large attachments of either files or pictures can clog a person’s inbox, and some files are too large to be attached in their original state. To avoid having the message returned to you because it's too big, compress the size of pictures and files in Microsoft Outlook 2007. This will maximize the number of attachments you can send in one email and the speed they travel to the recipient. Compressing a picture or file in an email won't change the size of the original.

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Compress files in Outlook 2007 to send emails with more confidence.

Pictures

Step

Open Microsoft Outlook and create a new email message.

Step

Click the “Insert” tab and choose “Attach File” from the “Include” group.

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Navigate to the picture you want to attach and click it to highlight the picture, then click “Insert.”

Step

Click the arrow in the bottom, right corner of the “Include” tab; this is the “Dialog Box Launcher.” You will now see a box with “Attachment Options” to the right of your email message.

Step

Scroll down if you cannot see “Picture options” in the “Attachment Options” pane.

Step

Click the drop-down arrow under “Select picture size:” in “Picture Options” and choose the size you want to make your picture.

Step

Click “Send” when you are done compressing your pictures and composing your email.

Other Files

Step

Click “Start,” which is represented by the Windows icon in the lower left area of your computer screen, and choose “Computer.” You can also double-click “Computer” if it's on your desktop.

Step

Navigate to the folder that holds the file you want to send and find the file. Click it to highlight the file. Hold “Ctrl” and click each file you want to send if you're sending more than one.

Step

Right-click and select “Send To” and then “Compressed (zipped) Folder.”

Step

Right-click the newly compressed file, which will have the same name as the original file but a different icon and the ".zip" file extension, without the quotes. Point to “Send To” and choose “Mail Recipient.” A new Microsoft Outlook message window will appear.

Step

Enter the email address you're sending the file to, a new subject line if desired and any other information you want in the message body. Click “Send.”