How to Create an Email Signature in Microsoft Outlook 2007

By Dee Dee Donato

If you are sending hundreds or even thousands of emails on a daily basis, it can end up being quite time-consuming to key in a signature for each one of those emails. You can create your signature just once and insert it into various emails; here's how.

Step 1

Open Microsoft Outlook 2007.

Step 2

Click on "New Message" and then click on the "Insert" tab. Choose the "Signatures" option and then choose "Email signature."

Step 3

Click the "New" button and choose a name for your signature when prompted, then click "OK.". The name you just typed will appear in the top box. It's helpful to have this name in case you'd like to create multiple signatures for different types of emails.

Step 4

Make sure the name is selected in the top box, then type what corresponds with that signature in the bottom box. Consider including your name, title, phone number and email. Utilize the format functions to change the font type, size and color. Once you are happy with your signature, click "OK." Repeat Steps 2 through 4 for all signatures you want to create. When complete, create a new email, then click "Insert" and "Signature," then choose the signature that you want to include. The signature will appear in your email.