How to Create Company Email
If you hand a person your business card that includes an email address that is not specific to your company, it might give him the wrong first impression of your business. Compared with using an email address from a site like Gmail, Hotmail or Yahoo!, using company email gives the impression that you are serious about your company and is a way to make your company look polished to the public.
Things You'll Need
- Domain name
- Email host
Purchase a domain name for your company email (see Resources). The domain name is the portion of the email address that follows the "@" symbol. Try to get a domain name that is relevant or similar to your company name. This will make it easier for customers to remember your email address. You can purchase domain names through websites such as Yahoo!, Go Daddy and Netfirms, to name a few.
Select an email hosting provider to host your company's email on its servers (see Resources). When choosing among email hosting providers, you should ask them questions to ensure that they are equipped to meet your company's needs. For example, do they have backup servers, in case something goes wrong? Do they offer 24/7 technical support? If you have built your own email servers, you can skip this step, as you will be hosting your own email.
Log into your email hosting account to set up your company email addresses. You can create email addresses for each person within your company. You can also set up email addresses for specific departments, such as complaints or billing.
Open your email program on your computer and enter the email settings for your company email. Typically, you will select the option to create a new account. The wording may slightly vary, depending upon which program you are using. While entering the email settings, you will need to enter the user name and password for each email account, along with the incoming and outgoing email server names. You can obtain the mail server names from your email hosting provider.