How to Do Reminders With Microsoft Outlook

By Bill Mann

Microsoft Outlook allows you to create reminders to ensure that you accomplish all the things you need to get done. In Outlook 2010, you can create reminders for e-mail messages, appointments, meetings, even contacts. You can add reminders for items as you create them, or you can open an existing item and add a reminder to it.

Things You'll Need

  • Outlook 2010

Appointment and Meeting Reminders

Step 1

Open the appointment or meeting by creating a new one or double-clicking an existing one in the Calendar.

Step 2

Click the "Appointment" or "Meeting" tab on the ribbon.

Step 3

Click the down arrow on the right side of the Reminder box to set the reminder time. The Reminder box is in the Options section of the ribbon.

Other Kinds of Reminders

Step 1

Open the item that needs a reminder.

Step 2

Click the home tab on the ribbon.

Step 3

Click the "Follow Up" icon in the Tags section of the ribbon. This opens a menu of options.

Step 4

Click "Add Reminder" in the menu. This opens a Custom dialog box.

Step 5

Set the "Reminder" checkbox in the Custom dialog box. In the date and time boxes beneath the Reminder option, tell Outlook when you want the reminder to appear.

Step 6

Click the "Reminder Sound" button to open the Reminder Sound dialog box, if you want to change the sound that will be played for this reminder. Click "OK" when done. This returns you to the Custom dialog box.

Step 7

Click "OK" to return to the item you are setting the reminder for.