How to Find a Personal Folder in Outlook

By Elizabeth Jean

The personal file in Outlook contains your emails, calendar, tasks, notes, contacts and journal. Almost all editions and versions of Outlook store these data files. The personal files are stored with a special extension called .pst, which stands for Personal Storage Table. Should you want to back up or copy your emails, you will need to know where your personal file is located on your computer. The exact default location can vary depending on your Outlook version, but you can locate your default personal file locations in a couple of ways.

Things You'll Need

  • Computer
  • Microsoft Outlook

First Method

Step 1

Access Microsoft Outlook.

Step 2

Choose \"View\" then select \"Go To.\"

Step 3

Select \"Outlook Today.\" Next, choose \"File\" from the menu and then \"Folder.\"

Step 4

Click on \"Properties for Personal Folders.\"

Step 5

Select \"Advanced.\" Review the \"Path\" box. Your PST files location will be in the Path box.

Second Method

Step 1

Right click on the Outlook folder heading \"Personal Folders.\" If you renamed your Personal Folders, you will have to click on that new folder name.

Step 2

Select \"Properties.\"

Step 3

Click on the \"Advanced\" box. The location of the personal Outlook files will be located in the \"File Name\" text box.

Outlook 2007

Step 1

Go to the \"File\" menu.

Step 2

Select \"Data File Management\" and select the personal folder you want to know the location of.

Step 3

Click \"Open Folder.\"

Tips & Warnings

  • For Windows 2000, XP, and 2003, the path location for the personal files in Outlook is C:\\Documents and Settings\\\\Local Settings\\Application Data\\Microsoft\\Outlook\\ . For Vista, Office 2007 Outlook is typically found here:
  • C:\\Users\\your-user-id\\AppData\\Local\\Microsoft\\Outlook
  • Should you not want to manually backup your Outlook personal files yourself, Microsoft has an add-in Personal Backup Tool.
  • There is another method of locating your personal files. Right click on your computers Start button. Click on \"Search.\" Choose \"All Files and Folders.\" Select \"C drive.\" Next, type in *.pst. This will provide you with the location of your personal Outlook files.