How to Format a Letter in Word 2007

By Laurianna Callaghan

Microsoft Word is a word-processing application that you can use to create properly formatted business letters. You can choose from three different formats when composing your letter: block, modified block and semiblock. Block style is the simplest and most commonly used format. Set up the block format before you type the letter to make editing easier.

Step 1

Open "Microsoft Word."

Step 2

Click the "Home" tab if it is not already selected. Select "Times New Roman" from the font face drop-down box in the "Font" section of the "Home" tab. Select the point size of "12" from the font size drop-down box.

Step 3

Click the "Page Layout" tab, and choose "Margins" from the "Page Setup" group. Click "Normal" from the drop-down menu. Your margins are now set to 1 inch on all sides.

Step 4

Click the down arrow in the "Spacing After" box in the "Paragraph" group to change the point size to "0 pt."

Step 5

Click in the body of the Word document. Type in the sender's street address, press "Enter," type in the sender's city state and zip code and then press "Enter" twice. Do not type in the sender's name or title.

Step 6

Type the current date and press "Enter" twice.

Step 7

Type in the recipient's name, press "Enter," type the recipient's street address, press "Enter" and then type the city state and zip code. Press "Enter" twice.

Step 8

Type in the salutation, such as "Dear Mr. Smith:" and then press "Enter" twice.

Step 9

Type each paragraph, pressing "Enter" twice only after the end of a paragraph. Do not indent.

Step 10

Type the closing, such as "Thank you," and press "Enter" four times. Capitalize only the first word in the closing.

Step 11

Type the sender's name and press "Enter." Type in the sender's title. Press "Enter" four times.

Step 12

Type "Enclosures:" and the number of enclosures included in the letter if applicable.

Tips & Warnings

  • In open punctuation style, punctuation may be omitted after the salutation and closing.
  • Times New Roman is the preferred business font, however, you can also use Arial.