How to Import Multiple Contacts From a vCard File to Outlook

Microsoft Outlook helps you manage your email, address book, tasks and appointments. You can build up your address book a number of ways, including, importing contacts from Microsoft Excel, saving them from emails and importing from a vCard file. A vCard is basically an electronic business card that usually includes a person’s name, address, phone number and email address. You can convert information on a vCard to an Outlook contact whether it is sent as an email signature, attachment or in the form of a file on a disc.

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Choose from a number of options for importing contacts from vCard files.

Email Signature

Step

Right- click the business card information in an open message.

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Click “Add to Outlook Contacts.”

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Click “Save & Close” in the “Actions” group on the “Contact” tab.

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Select either “Add new contact” or “Update information of selected Contact” if prompted. This happens if a duplicate contact name is found already in your address book.

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Double-click the duplicate contact, if necessary, update the information on the form and hit “Save.”

Attachment

Step

Open the message containing the vCard.

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Double-click the “.vcf” file attachment. This is the file extension used on vCards.

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Click “Save & Close” in the “Actions” group on the “Contacts” tab.

From File

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Open Microsoft Outlook.

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Select “Import and Export” from the “File” menu.

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Click the box next to “Import a vCard file (*.vcf), and click “Next.”

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Select the vCard file you want to add as a contact, and click “Open.” A new contact record is created in your default contacts folder.

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Drag the vCard file to another folder if you don’t want it in your default contacts folder.

Multiple Files

Step

Download a vCard converter. Microsoft Outlook recommends the following companies: 4Team Corporation, Sperry Software and Output Boost Utilities. All three of these companies offer at least a free demonstration if not a free trial, but they do cost when the trial period ends.

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Find and click on the link to the vCard converter you downloaded. Some converters are integrated directly into the Outlook toolbar and you can find others under the “Tools” menu.

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Select “Import” when prompted to choose whether you want to import or export vCard files.

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Enter the location where you want the contacts saved.

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Click “Import” or “OK.” The exact step varies depending on which converter you downloaded.