How to Insert a PDF Document Into PowerPoint

By Isobel Phillips

Portable Document Format, or PDF, is a file format that, according to inventors Adobe Systems, "lets you capture and view robust information---from almost any application, on any computer system---and share it with virtually anyone, anywhere." You can view and print a PDF file on almost any operating system, including Windows, Mac, Unix and several mobile platforms, and protect the contents from being copied or modified. A PDF document keeps the appearance and information of the original source material, which can be text, drawings, photographs, videos or even 3D images. PowerPoint is presentation software and part of the Microsoft Office family.

Step 1

Open the PowerPoint document and click in the slide where you want to insert the PDF file. Click "Object" on the Insert tab in the Text group.

Step 2

Check "Create from File" and click "Browse" to locate the PDF file and select it. Uncheck the "Link" and "Display as icon" check boxes. This will insert the first page of a multipage PDF document into your slide or the whole document if it only consists of one page. Click and drag the corners of the blue box to resize the PDF object.

Step 3

Open the PDF file in Adobe Reader to import additional pages. Select the "Snapshot Tool" from the toolbar, or click on "Tools" on the menu bar and select "Basic Menu" followed by "Snapshot Tool."

Step 4

Click and drag with your left mouse button to draw a box around the text and graphics on the page you want to import. Release your mouse button and click "OK" to copy the snapshot to your clipboard. In PowerPoint, click on the location where you want to insert the PDF snapshot, and then select the "Home" menu, "Clipboard" group and click "Paste." Repeat Steps 3 and 4 to import additional pages.