How to Make a Backstage Pass in Word

By Filonia LeChat

Whether your next event is a theater performance, band gig or other special event, control the crowd by designating VIPs with backstage passes. Give those folks who deserve extra access a way to slip by other guests by making these coveted ticket slips in Microsoft Word. While Word might seem like software built to handle just text, its graphic features make for the ideal backstage pass design tool. With a couple of clicks, you'll have a way to designate just who gets by those velvet ropes.

Step 1

Open Microsoft Word, which automatically opens an 8.5-inch-by-11-inch page on the screen. Click the "Page Layout" tab at the top of the screen. Select the "Orientation" button directly below the tab. Click "Landscape" to turn the page to 11 inches by 8.5 inches.

Step 2

Click the "Insert" button at the top of the page. Click the "Text Box" button on the ribbon/toolbar below the tab. Click the first option, "Simple Text Box," which adds a small box to the screen.

Step 3

Drag the text box to just below the top-left corner of the page. Pull the bottom-right corner of the box to enlarge it to fill the entire left half of the page.

Step 4

Click into the placeholder text in the text box and type "BACKSTAGE PASS," "VIP ONLY" or "SPECIAL ACCESS."

Step 5

Press the "Enter" key twice to leave a blank line of space and type additional pass details, such as the person's name, the event name or band name, date, time and any other details such as "Go to back door #2."

Step 6

Highlight the new pass text and click the "Home" tab at the top of the page. Use the controls in the "Font" section of the toolbar to enlarge the "BACKSTAGE PASS" part of the type, change its color and make it bold. Change the other text as desired.

Step 7

Click the orange "Drawing Tools" tab at the top of the screen. Click the "Shape Fill" menu in the middle of the ribbon/toolbar. Click a small colored square to give the pass a background color.

Step 8

Click the border/frame of the pass one time to highlight it. Press the "Ctrl" and "C" keys on the keyboard to copy the pass. Press the "Ctrl" and "V" keys to paste a copy. Drag the copied pass off onto the right side of the page, making two passes on one page.

Step 9

Click the "File" tab, select "Save As," type a name for the pass file and save it to the computer.