How to Set an Away Message in Outlook 2007

By Tricia Goss

One of the more stressful aspects of taking a vacation or being out of the office for a few days is the barrage of emails to which you can expect to return. Not only will you have to attend to them all in a prompt manner, you also may be concerned whether the message senders were aware that you were unavailable. Fortunately, if you are using Outlook 2007 with the Microsoft Exchange Server service, you can enable the Out of Office Assistant to send away messages on your behalf.

Things You'll Need

  • Microsoft Exchange Server

Step 1

Open Outlook 2007. From the main email window, go to the "Tools" menu and select "Out of Office Assistant." The "Out of Office Assistant" dialog box will open.

Step 2

Select "I am currently Out of the Office."

Step 3

Type your away message into the "AutoReply Only Once to Each Sender with the Following Text" box. This message will be sent as a reply to any incoming emails. Each recipient will only receive the away message once, no matter how many email messages they send to you.

Step 4

Click the "Add Rule" button if you want to apply other conditions to the away message, such as forwarding emails with a specific subject or from certain senders to a colleague. Click "OK" to apply the rule.

Step 5

Disable the away message once you return to the office. Open Outlook 2007, go to the "Tools" menu and select "Out of Office Assistant." Deselect "I am currently Out of the Office."