How to Sort in Word 2007

By Foye Robinson

Word 2007 can make it easier to work on a table that contains hundreds of records through sorting it by text, number or data. You can specify a header if the table has one; sort one or more columns; and sort in ascending or descending order. If you're working with paragraphs (outside a table), you can instruct Word to also sort those. Your data will be preserved with the correct record after the sort is complete.

Sorting Contents of a Table

Step 1

Go to the table to be sorted in Word 2007.

Step 2

Select the "Layout" tab in the Ribbon. Go to the "Data" group and select "Sort." The "Sort" dialog box will open.

Step 3

Choose the first column you want to sort under "Sort by." Select the type of data to be sorted under "Type" (text, number or date). Pick the type of character to be sorted under "Using." Then choose "Ascending" or "Descending" order for your sorting preference.

Step 4

Go to the next text field under "Then by" if you have a second column to sort and choose the column from the drop-down. Then repeat Step 3 to specify your sorting preferences. To sort additional columns, repeat Steps 3 and 4).

Step 5

Go to the "My list has" section. Select "Header row" (if the table includes a header) or "No header row" (if the table doesn't include one). Click "OK."

Sorting Text

Step 1

Select the text to be sorted in Word 2007.

Step 2

Select the "Home" tab, then click the "Sort" button in the "Paragraph" group. The "Sort" dialog box will open.

Step 3

Choose paragraphs or fields from "Sort by." Select the type of content you're sorting (text, number or date). Pick your sort order, "Ascending" or "Descending," then click "OK."