How to Sort in Word 2007

Word 2007 can make it easier to work on a table that contains hundreds of records through sorting it by text, number or data. You can specify a header if the table has one; sort one or more columns; and sort in ascending or descending order. If you’re working with paragraphs (outside a table), you can instruct Word to also sort those. Your data will be preserved with the correct record after the sort is complete.

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Word 2007 can sort content by text, number or data.

Sorting Contents of a Table

Step

Go to the table to be sorted in Word 2007.

Step

Select the "Layout" tab in the Ribbon. Go to the "Data" group and select "Sort." The "Sort" dialog box will open.

Step

Choose the first column you want to sort under "Sort by." Select the type of data to be sorted under "Type" (text, number or date). Pick the type of character to be sorted under "Using." Then choose "Ascending" or "Descending" order for your sorting preference.

Step

Go to the next text field under "Then by" if you have a second column to sort and choose the column from the drop-down. Then repeat Step 3 to specify your sorting preferences. To sort additional columns, repeat Steps 3 and 4).

Step

Go to the "My list has" section. Select "Header row" (if the table includes a header) or "No header row" (if the table doesn't include one). Click "OK."

Sorting Text

Step

Select the text to be sorted in Word 2007.

Step

Select the "Home" tab, then click the "Sort" button in the "Paragraph" group. The "Sort" dialog box will open.

Step

Choose paragraphs or fields from "Sort by." Select the type of content you're sorting (text, number or date). Pick your sort order, "Ascending" or "Descending," then click "OK."