How to Get a Ruler on Outlook Email

By Steve Gregory

Adding the Ruler command button to Outlook’s Quick Access Toolbar gives you one-click access to the ruler in the body of the Message window. The Ruler command in Outlook 2013 has the same functions that you will find in other Office programs, such as PowerPoint and Word. For example, you can line up objects and set tab stops. To add the button to the QAT, you need to change the settings in the Quick Access Toolbar section of the Outlook Options utility.

Step 1

Click the "Home" tab, then select "New Email" in the New group to open a new Message window.

Step 2

Click the arrow to the right of the QAT, then choose "More Commands" from the menu. The QAT is located in Outlook's title bar.

Step 3

Click the "Choose Commands From" drop-down box, then select "Commands Not in the Ribbon."

Step 4

Scroll down the list of commands, then click "Ruler."

Step 5

Click the "Add" button, then click "OK" to add the Ruler command to the toolbar.

Step 6

Click the "View Ruler" button to add the ruler across the top of the Message body.

Tips & Warnings

  • The ruler is available whether you use the rich text, HTML or plain text format to compose your messages.
  • You can remove a button from the QAT at any time. Right-click the button, then click "Remove From Quick Access Toolbar."
  • To change the location of the QAT, right-click the toolbar, and then select "Show Quick Access Toolbar Below the Ribbon."
  • The ruler is only available on an email message that has its own window. If you are forwarding or replying to a message, click "Pop Out" to open the message in its own window.
  • Information in this article applies to Microsoft Outlook 2013. Instructions may vary slightly or significantly with other versions and products.